Office Manager

Company: Sinclair Tractor
Location: Washington
Posted on: October 28, 2024

Job Description:

At Sinclair Tractor, we pride ourselves on being the destination in Southeast Iowa for agricultural equipment, precision farming, agronomic decision support, NAPA parts and supplies. With thirteen John Deere dealerships, five NAPA parts locations and a Supply Store, we are looking for motivated and talented people to join our team.Purpose:Oversee the paperwork flow through the Washington location. Ensure that all accounting processes are being followed. Coordinate the activities of assigned sales professionals and location personnel to maximize customer satisfaction, company profitability, and efficiency. Help your assigned sales professionals either follow the processes or get their deals into process compliance.Responsibilities include but are not limited to:

• Own cash management at the location
• Own the accounts receivable and accounts payable process at the location
• Provide administrative support to the location management team
• Ensure equipment information in Equip and dealership website (MFPro) is accurate and timely updated
• Prepare and attach stock unit number tags
• Coordinate internal transfers of new equipment between dealership locations
• Coordinate the set-up process for stock equipment with the service department
• Participate in internal and external inventory audits to verify inventory records are accurate
• Communicate regularly with other departments on sales deals, attachments, and inventory activities
• Assist with the preparation and execution of customer events
• Verify the completeness and accuracy of sales information such as customer information, equipment quantity, amounts, and payoff information needed for settlements
• Load and/or verify retail note and used equipment floor plan and payoff information is added on the settlement
• Provide administrative support to the sales teamExperience, Education, Skills and Knowledge:
  • Excellent customer relationship skills
  • Exhibit high levels of organization and professionalism
  • Ability to multi-task
  • Must be self-motivated, dependable, and energetic
  • Ability to be team-oriented, flexible, and have effective communication skillsWorking Conditions & Requirements:
    • Must be able to stand for extended periods of time
    • Must be able to sit for extended periods of time
    • Must be able to lift at least 50 pounds
    • Travel as needed
    • Office, workshop, and outside settingThis is not an all-inclusive list of job-related responsibilities, skills, or working conditions. Management reserves the right to revise the job or require different tasks be performed as assigned. Sinclair Tractor provides equal employment opportunities to applicants for employment and prohibits discrimination and harassment of any type without regard to any protected classes. This job description is not an employment contract and the employment relationship remains "at will." Sinclair Tractor will reasonably accommodate the known disabilities of qualified disabled individuals.
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Keywords: Sinclair Tractor, Annandale , Office Manager, Executive , Washington, Virginia